We offer a professional and efficient property management service to community schemes owners. Clients can expect precise financial management along with an efficient, hands-on property management approach. Stonewood’s property management services include the following:


  • Distribute monthly levy statements to owners.
  • Collect monthly levies, electricity and other sundry charges.
  • Draft and mail correspondence with monthly levy statements when required.
  • Credit control of all levies until point of legal hand over.
  • Open current and savings trust accounts in the name of the community scheme.
  • Circulate conduct rules upon statutory amendments.
  • Maintain all correspondence with owners and trustees
  • Pay ad hoc invoices that have been authorised by trustees.
  • Pay monthly contractual accounts.
  • Pay rates (where applicable) and utility accounts.


  • Arrange and attend the first general meeting and subsequent annual general meetings.
  • Take minutes at meetings and distribute to all the owners.
  • Attend trustee meetings when required, take minutes and distribute to all trustees.
  • Store minute books, rules, insurance policies, sectional title plans, etc.
  • Attend to proxies, nominations and agendas of meetings.
  • Prepare and distribute notices and circulars to all owners.
  • Maintain statutory and permanent records

Personnel and payroll management

  • Payroll management of salaries and wages in conjunction with trustees and directors.
  • Calculate and pay UIF and PAYE deductions.
  • Attend to annual and bi-annual statutory submissions to SARS.
  • Maintain staff records.

Financial management

  • Keep full records of the administration including proper books of accounting.
  • Cash management.
  • Assist the trustees or directors to prepare the annual budget.
  • Prepare annual book of accounts for review by trustees.
  • Prepare annual financial statements for submission to auditors.
  • Keep records of all monthly income collected and monies disbursed of.
  • Prepare and submit monthly financial reports (balance sheet, levy roll, credit control report, investment account, bank statements) to the trustees or directors.
  • Periodic review of monthly expenditure.

Management reporting

  • Provide a detailed monthly income statement and budget variance report.
  • Provide a schedule of levies in arrears.
  • Provide a levy roll and cash flow statement indicating monthly income and expenditure.
  • Reflect bank balance, surplus funds and bank reconciliations at the time of reporting.


  • Assist the trustees and directors to obtain quotes and to implement insurance values for replacement purposes.
  • Manage common property insurance claims on behalf of the body corporate of HOA.
  • Assist owners with insurance claims if related to common property causes.
  • Assist trustees and directors with the annual renewal of insurance policies.
  • Assist trustees or directors to obtain property valuations for the purpose of insurance replacement value.


  • Arrange venues; draft and dispatch invitations and other relevant documentation.
  • Attend to proxies, nominations and agendas for general meetings.
  • Attend meetings as per agreement.
  • Prepare the minutes of the annual general meeting and the trustee meetings attended.
  • Maintain and update minute books.

Advisory services

  • Advise on amendments to the Sectional Title Schemes Management Act (STSMA).
  • Assist and advise on procedural matters for general meetings, special general meetings, quorum requirements, resolutions and voting rights.
  • Assist and advise on enforcement of rules adopted by the body corporate or homeowners’ association.


  • Assist trustees with maintenance issues relating to the common property.
  • Arrange and submit requested quotes to trustees.
  • Liaise with contractors to have work done.
  • Inspect work by contractors as and when requested by the trustees.

Statutory records and amendments

  • Submit amended sectional title plans to the Community Schemes Ombud Service (CSOS) for certification.
  • Keep and maintain a register of bondholders and owners in the scheme.
  • Submit amended management rules and conduct rules to the Community Schemes Ombud Service CSOS for certification.
  • Issue levy clearance certificates.
  • Attend to change of directors. Submit any amendments to the records of the scheme to the Community Schemes Ombud Service (CSOS).
  • Distribute all certified amendments to the members of the scheme.


  • Stonewood make us of registered attorneys capable of managing any legal action required to collect outstanding levies or advise on the legal affairs of the scheme..

Why should you partner with us?

Any questions?